Major features

This release introduces a comprehensive set of enhancements designed to elevate the Archiver platform across administration, performance, compliance, and user experience. The redesigned administration interface streamlines daily operations, while the next-generation indexing engine delivers measurable gains in speed and reliability. Expanded connector diagnostics provide deeper visibility into data flows, and new compliance controls ensure alignment with stringent regulatory requirements. Collectively, these improvements empower organizations to manage their archiving infrastructure with greater efficiency, confidence, and control.

Administration experience overhaul

The administration interface has been fully redesigned to reduce operational friction and improve execution speed.

Navigation has been simplified through a restructured menu hierarchy, enabling faster access to core areas and minimizing context switching. Contextual page descriptions are now embedded across the UI to clarify intent and available actions at the point of use.

A new in-app documentation panel provides contextual guidance without leaving the workflow, with direct access to full documentation when deeper detail is required. The result is a more predictable and efficient administrative experience, especially in complex environments.

Next-generation indexing engine

The indexing engine has been upgraded to a new generation architecture, delivering measurable improvements in performance, stability, and scalability.

Index maintenance has been optimized to reduce fragmentation and sustain consistent query performance over time, particularly in high-update scenarios. This results in more predictable latency and improved reliability under load.

Secondary indexing is now supported. These indexes reduce scan depth during query planning, allowing the engine to target relevant data subsets more efficiently. This significantly improves filtering performance and lowers resource consumption for large datasets.

Connector intelligence and diagnostics

Connector observability has been significantly expanded to improve transparency and troubleshooting.

A consolidated cleaning rules report provides a complete view of all configured rules per connector, simplifying audits and validation of data processing policies.

A new synchronization report delivers per-user visibility into sync status, including support state, progress, timing metrics, and detailed error reporting. In parallel, a summary view aggregates synchronization status across all users, enabling rapid identification of inconsistencies.

Connector-level statistics now include cleaning time metrics, offering direct insight into processing cost and performance trends over time.

Log retention and compliance controls (GDPR-aligned)

Log management has been extended to support stricter compliance and traceability requirements.

Archiver now tracks log and backup files with precise creation timestamps, improving auditability. Retention policies have been extended to log volumes, with a default duration of one year, and are automatically enforced across existing environments.

Audit log management has been formalized. User-generated actions on their own accounts (e.g., login, search) can be selectively removed, while all other events are preserved to maintain audit integrity.

The UI now supports granular filtering of audit events, and retention policies can be configured per tenant, enabling tailored compliance strategies while maintaining a one-year default baseline.

Advanced search with legal hold and retention policies

A new administrative search mode introduces full visibility into legal hold and retention policy enforcement.

Administrators can query emails matched by specific legal hold or retention rules, including combined filters across multiple policies. This enables precise identification of:

• Data protected from deletion due to legal hold
• Data scheduled for deletion under retention policies
• Overlaps between policy scopes

This capability provides a practical tool for compliance validation, risk assessment, and proactive data lifecycle management.

Deduplication for Microsoft 365 journaling involving groups

Journaling deduplication support has been extended to fully leverage Microsoft 365 group metadata, improving both data coverage and storage efficiency.

Journaling messages for M365 groups now include group membership details. Archiver extracts this information and correctly associates messages with all relevant users within the group, ensuring complete and accurate archiving.

In parallel, a background synchronization process updates group composition on an hourly basis. This ensures alignment with Microsoft 365 and maintains consistency over time.

Combined with enhanced metadata from journaling, this system significantly improves deduplication efficiency, reducing storage footprint while preserving full data fidelity.

SAML authentication for super administrators

SAML support has been extended beyond tenant-level authentication to include appliance-level access.

It is now possible to configure a dedicated SAML integration for super administrator access, enabling centralized identity management for the highest privilege level in the system.

This configuration allows precise control over which identities are authorized for super admin access via SAML, without impacting tenant-level configurations. The result is a cleaner separation of concerns and stronger access governance.

Features

• Email search: introduced quick filters such as today, yesterday, and similar options. These are available in a new panel that also includes filters for sent date and archived date
• Login: users can now authenticate using IMAP/PEC mailbox credentials. If credentials are updated, Archiver automatically synchronizes and updates the related connector configuration during login
• Export from search: export jobs can now be launched directly from the email search interface, streamlining and accelerating the export process
• Tenant recap page: added a new page providing a consolidated view of tenant information, including archived storage, email statistics, feature configuration, and resource usage
• Microsoft 365 username equivalence: supports UPN changes by recording both M365 unique ID and UPN; connectors automatically migrate folder structures to the new UPN based on M365 unique ID; email search now uses M365 unique ID to ensure users can access emails indexed under previous UPNs
• Attachment indexing: introduced a tool to index attachments of already archived emails, available after enabling the attachment indexing feature
• Dashboard service cards: added new cards for attachment indexing and cluster status
• Connectors scheduling: introduced a dedicated page for connector scheduling to improve visibility into planned activities
• Connectors synchronization: introduced a dedicated page to provide clearer insight into synchronization processes
• Connectors cleaning: introduced a dedicated page to monitor cleaning operations and related data
• Connector status recap: added a panel showing aggregated synchronization statistics across all users within a connector
• Users synchronization status: introduced a dedicated section to provide detailed insights into individual user synchronization states and related metrics
• Job statistics page: added a new page displaying aggregated statistics for large-scale jobs, including multiple archives import, single archive import, export, and volume migration
• Tenant configuration: added audit logs retention time, allowing tenant-level configuration to automatically delete audit log entries older than the specified retention period
• Tenant status page: introduced a new section to monitor tenant status across all customers, including archived storage, email counts, compression ratios, and last archiving activity
• Volume status page: added a new interface to monitor and manage storage volumes, including usage, performance metrics, and last update information
• Privacy officer report: moved detailed email information from the table into an attachment file to improve readability and expanded reporting on email search activity
• Deferred emails queue: added the ability to reprocess all emails for a specific tenant
• Deferred emails queue: added the ability to delete all emails for a specific tenant
• Deferred emails queue: added the option to download the full raw email for detailed analysis
• Deferred emails: introduced a new panel to display raw email content with color highlighting for improved readability
• Folder structure deduplication: introduced an automatic service to detect, merge, and consolidate duplicated folders within mailbox structures
• Audit logs page: added filtering options to exclude user-specific audit logs scheduled for deletion based on retention policies
• Attachment indexing statistics: added new metrics showing the number of indexed attachments, both globally and broken down by file type
• Log panel: introduced a new panel to display logs for jobs and services, with color highlighting for improved readability
• Cloud appliances disks: introduced a dedicated page to monitor disks status and related information
• Cloud appliances network: introduced a dedicated page to monitor network information such as IP addresses and DNS settings
• Export jobs: when configuring jobs, the estimated zip file size is now displayed
• Export formats: added support for exporting selected emails as plain PDF files directly to the chosen export volume
• IMAP connector: added support for automatically excluding draft emails from synchronization, reducing unnecessary processing and improving relevance
• Log and backup volumes: now display the total number of files stored in each volume
• Microsoft 365 configuration: now displays groups and their members list in the configuration page

Security

• Custom session time: introduced the ability to configure session duration at a granular level, allowing different timeout values to be assigned to users based on their Archiver roles. This enables more precise control over security and usability, ensuring that higher-privilege roles can be managed with stricter session policies while maintaining flexibility for other users
• Sessions: enhanced session management capabilities by allowing administrators to invalidate active sessions and force logout of authenticated users. This provides greater control over access, improving security in scenarios such as credential compromise, role changes, or administrative enforcement of session policies

Improvements

• Legacy folder structure volumes: deprecated since v25.12, these volumes are no longer used. On cloud appliances, all have already been removed. After upgrading to v26.5, Archiver will automatically remove all remaining volume content and configurations during the next nightly maintenance window
• Email search and folder structure: emails are now displayed only in the latest folder where Archiver last saw them in the mailbox, regardless of whether Archiver previously deleted them through connector cleaning functionality
• Disk cleanup: improved the nightly disk cleanup service to more effectively purge legacy folder structure metadata related to deleted and permanently removed emails, reducing residual data and improving storage consistency
• Volume file browser: enhanced navigation by introducing a clearer representation of the volume directory structure, along with improved visibility of file-level metadata to simplify inspection and troubleshooting
• Volume file browser: added a clear warning message when volume content listing fails due to credential issues, helping users quickly identify and resolve access problems
• Archiving rules: improved the explanation of custom header matching conditions within archiving policies, providing clearer guidance on how rules are evaluated
• Archiver footer: now visible only on login and dashboard pages to reduce interface clutter. Clicking on the displayed version redirects to the version and updates page
• Archiving and retention rules: enhanced tooltip explanations to better clarify rule priority and execution order, helping users correctly configure how multiple rules are applied
• Core services page: introduced user-friendly names for all services and added a start service action to allow manual recovery or intervention when needed
• Jobs popup: removed the progress bar animation when a job terminates with errors, providing a more accurate visual representation of job status
• Export jobs: improved memory management during export operations to prevent resource buildup while processing large volumes of emails
• Export jobs: reduced I/O bottlenecks by optimizing read and write operations on archive storage, improving overall export performance
• Export jobs: optimized folder structure computation when the “export data into folder structure” option is enabled, reducing processing overhead
• Export jobs: improved distribution of the download phase across multiple data volumes to better utilize available resources and maximize throughput
• Indexing engine optimization: increased the frequency of index optimization processes to prevent excessive accumulation of index chunks and maintain stable performance over time
• Export jobs: removed unsupported characters such as “#” from directory names during RAW export without user filters, preventing compatibility issues with certain cloud storage providers
• Export diagnostics: increased logging verbosity to simplify troubleshooting and provide more detailed visibility into export operations
• Microsoft 365 external addresses: excluded external addresses from user listings and removed them from directory service user history to avoid inconsistencies
• Export with folder structure: fixed handling of folder names containing slashes by replacing them with underscores, ensuring correct directory creation during export
• Google Cloud Storage volumes: improved handling of bucket access control settings, including compatibility with configurations such as Uniform Bucket-Level Access, ensuring correct adapter initialization
• Concurrent export jobs: cloud appliances can now execute up to two export jobs in parallel, improving throughput and operational efficiency
• Multiple connector sync notification: enhanced the notification related to multiple connector synchronization for the same user by adding contextual details, including whether the issue occurred within the last 48 hours
• Multiple connector sync notification: notifications are now automatically resolved and closed once the synchronization conflict is no longer present
• IMAP connector: improved guidance for CSV credential import, providing clearer instructions on how to structure files for efficient Archiver ingestion and integration
• IMAP connector: improved memory efficiency when syncing mailboxes with large volumes of deleted emails, preventing potential crashes during synchronization
• Reports: enhanced the descriptions displayed before report generation to provide users with a clear understanding of what data and information will be included in the report
• Appliance installation wizard: after completion, now explicitly shows the default credentials (user admin, password admin) before redirecting to the login screen and strongly recommends changing them immediately for security purposes

Breaking changes

• Connectors: removed the “connector statistics” panel that previously displayed counts of new, moved, deleted, and expired emails at connector and user level. This information is no longer available in the UI and must now be accessed through the dedicated connector report
• Email search: removed the option to jump directly to the last page of search results. Navigation is now limited to standard pagination controls
• Legacy API: removed the deprecated endpoint /api/v1/mail previously used for search operations. This API was already deprecated in version v23.6. Please note this API had some aliases: /api/v1/mail/s, /api/v1/mail/all, /api/v1/mail/search, /api/v1/mail/advanced_custom_search
• Protocol number filter: the protocol number filter has been removed from the advanced filters panel and is now available through full-text search patterns. Any saved searches using this filter must be modified before upgrading
• Email search filters: the “archived before” and “archived after” filters have been moved from the advanced filters panel to a dedicated date filters panel. While functionally unchanged, this impacts saved searches: any saved configurations using these filters must be removed before upgrading
• Search API: removed the undefinedDateSearchEnabled parameter from the /api/v1/search_new endpoint. Equivalent behavior must now be implemented using the dateFrom and dateTo parameters
• Google Cloud Storage volumes: support for object-level ACL configurations has been removed. The system now relies exclusively on Uniform Bucket-Level Access, in line with Google Cloud Storage deprecations. Existing volumes using legacy ACL-based configurations must be migrated to UBLA to remain functional

Deprecation notice

• Saved search API: the endpoint /api/v1/administration/saved_search has been deprecated and is scheduled for removal in future releases. It should be replaced with /api/v1/administration/saved_search/v2, introduced in version v24.1, which provides the updated and supported implementation. Existing integrations should be migrated in advance to avoid service disruptions when the legacy endpoint is removed

How to upgrade

To apply this update, navigate to Settings > System > General where you can choose to install the new version immediately or schedule the upgrade for the upcoming night.

Please note that after the update process completes, the appliance will automatically reboot to ensure all changes are properly applied and services are restarted with the new version.